If your recorded Zoom meetings are available to a broader audience than just the course section originally being recorded, and if students are personally identifiable in the recording, FERPA requires written student consent to that disclosure. More information on FERPA and faculty and staff members' responsibilities can be found on the Office of Registrar's website . A student may be able to be identified through video, audio, or other means. With that there is the opportunity for the host to record those meetings. The Family Educational Rights and Privacy Act (FERPA) limits access to student educational records, including these recordings.įERPA prohibits disclosure of personally identifiable student records without a student's written consent. The University of Arizona provides access to Zoom for faculty, staff, and students to provide live synchronous online meetings for courses and university related business.

Security and Privacy settings in Zoom Zoom and FERPA

Information on and strategies to secure Zoom meetings are available on the D2L Help Pages. UA Chief Information Officer's Statement on Zoom and its use on campus Select the HIPAA Zoom Login button and log in with your NetID. OPTION 3: HIPAA Zoom Meetings. For meetings discussing healthcare, health education, or health data research use the HIPAA Zoom Login. OPTION 2: Web Portal (Non D2L Meeting). You can go to, click Sign In button and log in with your UA NetID. OPTION 1: D2L Course Zoom Meeting. Go to UA Tools link on the menu navigation bar on your course homepage and click the Zoom link! See further details on the UITS Recording Retention site. Please, plan accordingly to ensure you have an archival process established for videos you want to retain.

Zoom Retention Policy - All recordings set to Zoom's cloud repository will be removed 130 days after the original recording date.

Experiencing an issue with Zoom? Find out if Zoom is reporting issues with their platform.

CURRENT VERSION OF ZOOM MEETINGS CLIENT - VERSION 5.11.4Ĭlick HERE to learn how to check if your Zoom client is up-to-date.SUBSCRIBE to Zoom News Announcements Email Listserv It has the ability to use video cameras, microphones, screen sharing, and so much more. Zoom is the University of Arizona's online synchronous meeting tool of choice and is free to use for any university business.

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